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GP Surgery Administrator Apprentice (Level 3/Advanced) – KT&A2803

Westgate on Sea (



Kent Training & Apprenticeships



Closing date: 23/12/2021
Industry: Administration
Vacancy reference: KT&A2803


Westgate Surgery is a busy GP practice serving the population of Westgate. There are 5 doctors and 5 nurses, they provide a range of medical services.

Please click here to see the employer’s website.


Westgate Surgery is a busy GP Practice serving the local residents of the area and beyond.

This is an extremely interesting and varied administrative role where you will be undertaking a number of functions in the management of patients medical records and all of the complexities that this involves, together with other administrative duties within the practice.

This role forms an important part of the smooth running of the surgery, so accuracy is paramount.

The role includes scanning, handling of post, photocopying, attaching to medical records and sending of electronic medical records to others and liaising with other departments within the surgery and with other surgeries.

This is an interesting role for someone wanting to begin a career in health care or administration.

Your role will include

  • Passing messages in a timely manner.
  • Using electronic clinical systems.
  • Scanning of documents
  • Attaching documents to patients medical records
  • Photocopying
  • Support patients accessing health care
  • Support management and staff
  • Liaising with other departments within the practice
  • General administration and office support


Starting salary of £4.40 per hour

Weekly £140.80


32 hours per week to include 6 hours study.

Days to be agreed but may be form 8.00am to 18.30 Monday to Friday.

Both Thanet loop buses and railway are fairly close to the surgery and could be used for travel.

20% paid time during working hours is given to complete training, referred to as “Off the Job Training”


  • Computer literate
  • Attention to detail
  • Accuracy is paramount
  • Focussed approach to work
  • Enthusiastic.
  • Able to work as part of a team
  • Able to work on own initiative
  • Good communication skills


  • Reliable
  • Polite
  • Approachable
  • Punctual
  • Focussed
  • Well-spoken and presentable.
  • Good attention to detail


GCSE Grade 4 to 9 (or Grade C or higher) in English and Maths or equivalent qualifications in these subjects.


On the job training with the employer whilst working towards the Apprenticeship Standard – Business administrators have a highly transferable set of knowledge, skills and behaviours that can be applied in all sectors. This includes small and large businesses alike; from the public sector, private sector and charitable sector. The role may involve working independently or as part of a team and will involve developing, implementing, maintaining and improving administrative services. Business administrators develop key skills and behaviours to support their own progression towards management responsibilities.


Additional Detail

As of 1st April 2021, the NMW for Apprentices is £4.30 per hour. This applies to 16 - 18 year old Apprentices and those aged 19 and over in the first year of their Apprenticeship. For all other Apprentices the Apprentice National Minimum wage appropriate to their age applies.

The wage for Apprentices applies to both time spent on the job plus time spent in training.

Important Information

The employer has asked that you do not contact them direct. Doing so could jeopardise your application. You will be responsible for your travel expenses to and from your place of work. Therefore, you must have the means to get to your place of work on a daily basis whilst waiting for your first wages to be paid.

KT&A: Kent Training & Apprenticeships are part of Kent County Council and are a leading training organisation with nearly 30 years successful experience. KT&A specialise in high quality work-based training, delivered by qualified staff with personal experience of working in the skill area they teach.

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